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аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path: Be Prepared! Attend a Town Hall!

аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path is set to go live Oct. 1 at аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢ Davis, аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢ Davis Health and Agriculture and Natural Resources — bringing some 35,000 employees into the university’s new payroll and personnel system. Are you ready for the switch?

The perfect place to start is a one-hour town hall. They’re all the same, so you need to attend only one.

  • Davis campus — Weekly, Monday, Tuesday or Wednesday, Aug. 7 to Sept. 25 (various locations and various times, including sessions beginning at 5 a.m. and 7 p.m. to accommodate early and late-shift employees).
  • Sacramento campus — Weekly, Aug. 13 to Sept. 16 (various days, times and locations).

Payroll preparation

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Your first check from аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path will come Oct. 1 (if you are paid monthly) or Oct. 2 (if you are paid biweekly). Officials advise: Keep a couple of your recent earning statements from , to compare with your аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path statement.

Note: Due to differences in how accounting systems round numbers, some of the amounts on your statement may be off a couple of cents in these categories: taxes, voluntary deductions and flexible spending accounts (health FSA and dependent care FSA). Minor pay errors will be corrected in your next pay period; significant errors will be resolved quickly, for example, by direct deposit or pay card.

New pay statements will not show leave balances. Instead, they will be displayed in аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path.

Also note: You will receive two W-2 forms for 2019, one for the period before аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path (with your W-2 to be accessible via AYSO) and one for the period after аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path goes live (accessible in аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path). You may need to re-enroll for electronic W-2s in аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path.

Where to find your earnings statements:

  • For pay periods ending on or before Sept. 30 — At Your Service Online (these earnings statements will continue to be accessible in AYSO, even after аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path comes online)
  • For pay periods ending on or after Oct. 1 — аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path

Besides gathering some of your previous earnings statements, here’s something else to do in AYSO before аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path goes online: Check your name and contact information, and update if necessary. You have until midnight Aug. 31 to do this in AYSO; after that, you must wait until аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path comes online Oct. 1.

Direct deposit and pay cards

If you are already signed up for direct deposit, everything stays the same. You don’t need to take any action (although once аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path is online, you’ll have the option of splitting your pay into two or three accounts, instead of being limited to one account).

If you still receive paper paychecks, be advised: They will no longer be available on campus. Instead, they will be sent by U.S. mail — meaning you may not get your checks as early as you would like. The solution? Sign up for direct deposit in At Your Service Online by the following deadlines:

  • Monthly pay — July 31
  • Biweekly pay — Aug. 20

Otherwise, look for your Oct. 1 or 2 paycheck in the U.S. mail. If you don’t like the delay, you can sign up for direct deposit in аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path (once it goes live Oct. 1).

The university also is introducing pay cards as a payroll option (for nonrepresented employees, and represented employees whose unions have approved). Each payday the university will load your pay onto your card (to be used as a debit card).

But, you cannot sign up for a pay card until аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path goes live Oct. 1, meaning that, without direct deposit, your Oct. 1 or Oct. 2 paycheck will come by U.S. mail.

One more to-Duo

Be sure to enroll in Duo, the campus’s dual-factor authentication service — you’ll need it to access аÄÃÅÁùºÏ²ÊÄÚÄ»ÐÅÏ¢Path.

Media Resources

Dateline Staff, 530-752-6556, dateline@ucdavis.edu

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